Staff Applications
When someone on the staff team steps away, we will be on the search for someone to take their place! A new post will be made in this thread with the relevant application and deadline details. Subscribe to this thread to be notified!
WHAT DOES THE STAFF TEAM DO?
To see the list of staff positions and what each of them does, please reference THIS THREAD.
The staff team for Hogwarts.io has many roles that helps the site function in the most efficient way possible. The team is extensive and is not only composed of a few people, it is made of a lot of different people with different backgrounds. We operate both on the site and on external platforms such as the official Hogwarts.io Discord server. However, the team is always changing and we are always adding and moving staff members around as people step away for various reasons.
The site is always under construction, so we are here to ensure that rules and important information are in place for years to come. Moderation is done by the whole team, this is to protect our younger users and to maintain a defined set of standards for the community as a whole.
Please send all applications to two admins (the admin team consists of the four Heads of House and the Headmaster). You can see the current admin team listed on this page.
WHAT DOES THE STAFF TEAM DO?
To see the list of staff positions and what each of them does, please reference THIS THREAD.
The staff team for Hogwarts.io has many roles that helps the site function in the most efficient way possible. The team is extensive and is not only composed of a few people, it is made of a lot of different people with different backgrounds. We operate both on the site and on external platforms such as the official Hogwarts.io Discord server. However, the team is always changing and we are always adding and moving staff members around as people step away for various reasons.
The site is always under construction, so we are here to ensure that rules and important information are in place for years to come. Moderation is done by the whole team, this is to protect our younger users and to maintain a defined set of standards for the community as a whole.
Please send all applications to two admins (the admin team consists of the four Heads of House and the Headmaster). You can see the current admin team listed on this page.
This is the "Game Master" account. Please do not owl this account, unless specified. This account is not moderated actively and therefore, you may not receive a response.
Contact a Head of House or the Headmaster if you need anything.
Staff Applications
Information Regarding What We Look for in staff
1. Activity. We are looking for active members. Activity is defined as more than posting daily in out of character forums, or roleplaying so this is hard to define in binary terms. A user that has 300 posts in the past week with 298 of these posts being in OC Chat or forum games is active but so isn't the user with 15 roleplay posts in the past month. We look back to see if a user has been active by looking at their post history. If you came back recently from a lengthy hiatus, you may want to consider waiting a few months before you apply to a role to demonstrate that you are active.
2. Discord. We are looking for players that are accessible. This means, we are really looking for an applicant that is not only on discord but actually uses discord. Discord is our primary means of communication as a team and part of our moderation responsibility is managing the discord.
3. Play Nice. We are looking for players that are not [a bad word]. If you have a history of poop-talking other members, bullying users or staff, or attempt to troll the discord or site, you are more likely to face disciplinary measures than be offered a staff position.
4. Age. We are looking for players that are mature. While this can be interpreted as 18+, we have on rare occasion considered users that are under 18 that have demonstrated great mental maturity. However, this is uncommon and we have to weigh the concern we have for discussion topics and the media we sometimes face unfiltered. Some roles are more 'front end' than other roles and therefore have a greater risk of exposure, so while mental maturity might be there, we have to consider biological maturity for obvious reasons.
5. Experience. Experience can be gained a number of ways. While Experience is not required for a staff role, again it places a great deal of weight on the applications we find experience in. Mentors and sport captains are a common way to get experience.
6. Reliability. This is showing that you can keep deadlines and work with a team. Sports and assisting in balls are ways that users have historically stood out because they need to post on time, have deadlines to meet and have to work with others.
7. Understanding the Site Rules. We look back and keep records of previous edit requests and rule infractions. Being ask to meet the 200 word count for instance is a common new-player issue and for extremely new roleplayers godmodding and metagaming. These infractions do not make a player a bad one, but they do indicate a lack of understanding. Often we check and ensure that there has not been any recent rule breaks. By continuing to roleplay and demonstrating (by not having new infractions) we can be assured that you are capable of upholding the rules with other users.
8. Tenure. While an applicant does not become automatically considered because they have been on site for 6 years and another overlooked because they have only been on the site for 6 months, tenure is a consideration. Often very new members need to show us who they are for a few months before they are considered for staff.
9. Application. Please remember that your application is your greatest advocate, your most vocal advertiser. If you place the minimum effort into your application, this demonstrates the effort and passion you have for the role. It also fails to give the voting staff an adequate picture of who you are as a potential peer and mod.
You will notice that hard numbers are not in place, this is because we have considered very new members (under 6 months) for staff without a history as a captain or mentor and we have knowingly admitted members to staff that are as young as 15. These are very rare instances and do not reflect community norms. To date we have not admitted a staff person that does not use Discord.
1. Activity. We are looking for active members. Activity is defined as more than posting daily in out of character forums, or roleplaying so this is hard to define in binary terms. A user that has 300 posts in the past week with 298 of these posts being in OC Chat or forum games is active but so isn't the user with 15 roleplay posts in the past month. We look back to see if a user has been active by looking at their post history. If you came back recently from a lengthy hiatus, you may want to consider waiting a few months before you apply to a role to demonstrate that you are active.
2. Discord. We are looking for players that are accessible. This means, we are really looking for an applicant that is not only on discord but actually uses discord. Discord is our primary means of communication as a team and part of our moderation responsibility is managing the discord.
3. Play Nice. We are looking for players that are not [a bad word]. If you have a history of poop-talking other members, bullying users or staff, or attempt to troll the discord or site, you are more likely to face disciplinary measures than be offered a staff position.
4. Age. We are looking for players that are mature. While this can be interpreted as 18+, we have on rare occasion considered users that are under 18 that have demonstrated great mental maturity. However, this is uncommon and we have to weigh the concern we have for discussion topics and the media we sometimes face unfiltered. Some roles are more 'front end' than other roles and therefore have a greater risk of exposure, so while mental maturity might be there, we have to consider biological maturity for obvious reasons.
5. Experience. Experience can be gained a number of ways. While Experience is not required for a staff role, again it places a great deal of weight on the applications we find experience in. Mentors and sport captains are a common way to get experience.
6. Reliability. This is showing that you can keep deadlines and work with a team. Sports and assisting in balls are ways that users have historically stood out because they need to post on time, have deadlines to meet and have to work with others.
7. Understanding the Site Rules. We look back and keep records of previous edit requests and rule infractions. Being ask to meet the 200 word count for instance is a common new-player issue and for extremely new roleplayers godmodding and metagaming. These infractions do not make a player a bad one, but they do indicate a lack of understanding. Often we check and ensure that there has not been any recent rule breaks. By continuing to roleplay and demonstrating (by not having new infractions) we can be assured that you are capable of upholding the rules with other users.
8. Tenure. While an applicant does not become automatically considered because they have been on site for 6 years and another overlooked because they have only been on the site for 6 months, tenure is a consideration. Often very new members need to show us who they are for a few months before they are considered for staff.
9. Application. Please remember that your application is your greatest advocate, your most vocal advertiser. If you place the minimum effort into your application, this demonstrates the effort and passion you have for the role. It also fails to give the voting staff an adequate picture of who you are as a potential peer and mod.
You will notice that hard numbers are not in place, this is because we have considered very new members (under 6 months) for staff without a history as a captain or mentor and we have knowingly admitted members to staff that are as young as 15. These are very rare instances and do not reflect community norms. To date we have not admitted a staff person that does not use Discord.
This is the "Game Master" account. Please do not owl this account, unless specified. This account is not moderated actively and therefore, you may not receive a response.
Contact a Head of House or the Headmaster if you need anything.
Staff Applications
WANTED: Ravenclaw Prefect
@Mylo Atkins will be stepping down from their role as Prefect of Ravenclaw. They have been a consistently warm and welcoming presence on the staff team, and we are very sad to see them go. However, we hope to continue to see them around as a player.
We are thus opening applications for one (1) Ravenclaw prefect. The deadline will be 5th August 2026. Please send an application to at least 2 administrators (including Solomon Lear and the Head of House team). The application is as follows:
For information about the role, you may refer to the first post of the Staff Applications thread. If you have any additional questions, you may reach out to any admin via owl or Discord.Code: Select all
[b]Student Name:[/b] current student name [b]Past Accounts:[/b] include all past/deactivated accounts [b]How long have you been active on our site?[/b] Use your best guess if you don't remember specifics [b]Do you have experience as staff on H.io? If yes, what position and when?[/b] [b]Have you held a sports moderator position on H.io? If yes, what sport and when?[/b] [b]Do you have experience as a mentor on H.io? If yes, when?[/b] [b]Applying for:[/b] position you're applying for (if applying for multiple open positions, please state your preference) [b]Real Life Age:[/b] This is important to know what age-appropriate modules we can give you. [b]Timezone:[/b] [b]What is your availability like?[/b] [b]Are you part of our official Discord server?[/b] [b]If not, are you willing to join for communication and moderation purposes?[/b] [b]Why would you be a good candidate?[/b] [b]Are there any ideas you have or examples to support the above that you would like to show us?[/b]
Good luck!
Staff Applications
WANTED: Gryffindor Prefect
Meiyu Xiang will be stepping down from their role as Prefect of Gryffindor. They have been a powerhouse in the Index Team and provided us with a unique perspective, we are sad to see them go but look forward to seeing what they will do next.
We are thus opening applications for one (1) Gryffindor prefect. The deadline will be 7th August 2026. Please send an application to at least 2 administrators (including Solomon Lear and the Head of House team). The application is as follows:
For information about the role, you may refer to the first post of the Staff Applications thread. If you have any additional questions, you may reach out to any admin via owl or Discord.Code: Select all
[b]Student Name:[/b] current student name [b]Past Accounts:[/b] include all past/deactivated accounts [b]How long have you been active on our site?[/b] Use your best guess if you don't remember specifics [b]Do you have experience as staff on H.io? If yes, what position and when?[/b] [b]Have you held a sports moderator position on H.io? If yes, what sport and when?[/b] [b]Do you have experience as a mentor on H.io? If yes, when?[/b] [b]Applying for:[/b] position you're applying for (if applying for multiple open positions, please state your preference) [b]Real Life Age:[/b] This is important to know what age-appropriate modules we can give you. [b]Timezone:[/b] [b]What is your availability like?[/b] [b]Are you part of our official Discord server?[/b] [b]If not, are you willing to join for communication and moderation purposes?[/b] [b]Why would you be a good candidate?[/b] [b]Are there any ideas you have or examples to support the above that you would like to show us?[/b]
Good luck!
There is something about ambition, how it not only propels you but also defines you.
Staff Applications
Wanted: Professor of Herbology!
@Malaika Omenuko, AKA Elena Clark, is stepping down from their position as Professor of Herbology. Elena was an absolute powerhouse on staff; her work ethic and infectious kindness will be greatly missed.
Herbology is an exciting class with dedicated greenhouses that mixes potions and spells to become its own subject. Within the field of Herbology, there are a lot of creative opportunities for a talented and dedicated writer, particularly in the development of flora, applications and some potion-work. The Herbology professor is in charge of grading homework assignments, editing existing classes, moderating the Herbology forum, and contributing in day-to-day moderation of the Hogwarts community.
We are looking for an active individual who is prepared to tackle the above responsibilities. Having a good relationship with our user base and staff is something we also look for. Use your application to sell yourself as the best candidate! We are mostly interested in what you can bring to the team and your ideas for the role of Professor of Herbology, not what sort of character you plan on roleplaying. The more details you give, the better.
If you are interested, please send an owl to at least two admin with the following form filled out. (The admin group is the four Heads of House, as well as headmaster Solomon Lear.) Applications close end of day on Friday, 7th August 2026.
IMPORTANT: If you are applying to multiple openings, please make it clear what your preference would be.
IMPORTANT: Please only apply for this staff role if you are interested in this specific position, we have a new policy involving a cool down between when someone can join staff on one team and then transfer to a new staff position.
Code: Select all
[b]Student Name:[/b] current student name
[b]Past Accounts:[/b] include all past/deactivated accounts
[b]How long have you been active on our site?[/b] your best guess if you don't remember specifics
[b]Do you have experience as staff on H.io? If yes, what position and when?[/b]
[b]Have you held a sports moderator position on H.io? If yes, what sport and when?[/b]
[b]Do you have experience as a mentor on H.io? If yes, when?[/b]
[b]Applying for:[/b] position you're applying for
(if applying for multiple open positions, please state your preference)
[b]Real Life Age:[/b]
[b]Timezone:[/b]
[b]What is your availability like?[/b]
[b]Are you part of our official Discord server? If not, are you willing to join for communication and moderation purposes?[/b]
[b]Why would you be a good candidate?[/b]
[b]Are there any ideas you have or examples to support the above that you would like to show us?[/b]
Staff Applications
Wanted: Professor of Transfiguration
Kasem Wattana, also known as Eric Kim and Athisak Wen has announced their anticipated departure from the role of Professor of Transfiguration, we are looking for a new professor of Transfiguration. Transfiguration is a challenging class that is good for a scientific-minded applicant. The Transfiguration professor is in charge of grading homework assignments, editing existing classes, moderating the Transfiguration forum, and contributing in day-to-day moderation of the Hogwarts community.
If you are interested, please send an owl to at least two admin with the following form filled out. (The admin group is the four Heads of House, as well as headmaster Solomon Lear.) Applications close end of day on Friday, 7th August 2026.
IMPORTANT: If you are applying to multiple openings, please make it clear what your preference would be.IMPORTANT: Please only apply for this staff role if you are interested in this specific position, we have a new policy involving a cool down between when someone can join staff on one team and then transfer to a new staff position.If you have any additional questions, you may reach out to any admin via owl or discord. Good luck!Code: Select all
[b]Student Name:[/b] current student name [b]Past Accounts:[/b] include all past/deactivated accounts [b]How long have you been active on our site?[/b] your best guess if you don't remember specifics [b]Do you have experience as staff on H.io? If yes, what position and when?[/b] [b]Have you held a sports moderator position on H.io? If yes, what sport and when?[/b] [b]Do you have experience as a mentor on H.io? If yes, when?[/b] [b]Applying for:[/b] position you're applying for (if applying for multiple open positions, please state your preference) [b]Real Life Age:[/b] [b]Timezone:[/b] [b]What is your availability like?[/b] [b]Are you part of our official Discord server? If not, are you willing to join for communication and moderation purposes?[/b] [b]Why would you be a good candidate?[/b] [b]Are there any ideas you have or examples to support the above that you would like to show us?[/b]
There is something about ambition, how it not only propels you but also defines you.