Official Staff Positions
To contact us, you can send us an owl or a DM on discord!
This is the "Game Master" account. Please do not owl this account, unless specified. This account is not moderated actively and therefore, you may not receive a response.
Contact a Head of House or the Headmaster if you need anything.
Official Staff Positions
PREFECTS
A prefect is one of the core roles for our site. These students moderate the boards to maintain the chaos. Each house has 4 Prefects. Depending on House there are different areas each pair are responsible for moderating. They are also the first staff face when an issue occurs and the link between students/staff. A prefect answers directly to their Head of House for any issues regarding moderation duties.
PROFESSORS
Professors at Hogwarts are mainly responsible for teaching classes. This means on the site they write lessons, grade the homework, and answers questions from students about their subject. A Professor is expected to keep ungraded homework no older than 7 days. Beyond that and another Professor or Assistant will be asked to step in, to grade. This may fall under activity standards for the site as well if an absence was not announced ahead of time. Beyond classes, Professors also have some moderation powers. Although they have no official areas to moderate, it is acceptable for them to control their classroom’s board. Professors can propose events or may be asked to lead a portion of a larger event. Proposing events should go to the Heads of Houses, Deputy Headmaster, Headmaster, or all of the above. This role requires a new character to become an adult and is separate from their student account. This is also a permanent role.
ASSISTANTS
The Assistants Team will sit alongside the Prefect and Professor teams to do exactly what the title suggests - assist. They help with the workload of of the staff team in various ways. This role is equal to Professors and Prefects in rank and simply plays another role. Therefore they answer to Admin Team [Head of Houses and Headmaster].
--- Shared responsibility for grading two subjects
They will share the responsibility with the professor of the subject. One subject will be a 'heavy' workload, whilst the other will be lighter. This is to help allow the professors to focus on creating new lessons.
--- Working in a specific staff team
Assistants will have to work in a specific staff team as part of their role. You can choose to help with others, of course, but one of them will be included in the job role. These staff teams vary per role. However, as an example, teams are things like "validation", "index", "errands", "lore", etc.
--- Moderate a couple of boards OOC
Every board on the site is moderated by a member of staff. As part of your role, you will be assigned a few boards that must be checked every two weeks, at most. This is OOC moderation for things like closing finished threads, making sure the word count is met, making sure people are staying within the PG-13 rating and so on.
--- You will also be responsible for a couple of 'ad-hoc' tasks.
The specific tasks depend on your role but are things like, running a specific event.
iNPC STAFF
The iNPC Staff team consists of 8 users who represent each of the international schools part of Hogwarts.io iNPCs: Durmstrang, Ilvermorny, Mahoutokoro, Koldovstoretz, Beauxbatons, Uagadou, Tenusa and Castelobruxo. This team was created to takeover the processing of iNPCs and to support the validations team. These users moderate their school forum as well. This role requires a new character to become an adult and is separate from their student account. This is also a permanent role. This role is equal to Professors, Prefects and Assistants in rank and simply plays another role. Therefore they answer to Admin Team [Head of Houses, Deputy and Headmaster].
HEAD OF HOUSE AND HEADMASTERS (ADMIN)
The admin team consists of the 4 Heads of House and the Headmaster. That makes this a team of 5 individuals who operate at the highest level of the site. These individuals oversee the entire site to make sure staff and site activity stays up, they work on system development essential for the site's growth, and they weigh in on site discussions all over. They have the ability to see all areas of site and discord, and thus bring knowledge from all areas to make informed decisions and to inform the user or staff base of knowledge that is needed and relevant. The entire admin team work to maintain the staff team at a high-functioning level. This team also have access to the admin control panel.
This is the "Game Master" account. Please do not owl this account, unless specified. This account is not moderated actively and therefore, you may not receive a response.
Contact a Head of House or the Headmaster if you need anything.
A prefect is one of the core roles for our site. These students moderate the boards to maintain the chaos. Each house has 4 Prefects. Depending on House there are different areas each pair are responsible for moderating. They are also the first staff face when an issue occurs and the link between students/staff. A prefect answers directly to their Head of House for any issues regarding moderation duties.
PROFESSORS
Professors at Hogwarts are mainly responsible for teaching classes. This means on the site they write lessons, grade the homework, and answers questions from students about their subject. A Professor is expected to keep ungraded homework no older than 7 days. Beyond that and another Professor or Assistant will be asked to step in, to grade. This may fall under activity standards for the site as well if an absence was not announced ahead of time. Beyond classes, Professors also have some moderation powers. Although they have no official areas to moderate, it is acceptable for them to control their classroom’s board. Professors can propose events or may be asked to lead a portion of a larger event. Proposing events should go to the Heads of Houses, Deputy Headmaster, Headmaster, or all of the above. This role requires a new character to become an adult and is separate from their student account. This is also a permanent role.
ASSISTANTS
The Assistants Team will sit alongside the Prefect and Professor teams to do exactly what the title suggests - assist. They help with the workload of of the staff team in various ways. This role is equal to Professors and Prefects in rank and simply plays another role. Therefore they answer to Admin Team [Head of Houses and Headmaster].
--- Shared responsibility for grading two subjects
They will share the responsibility with the professor of the subject. One subject will be a 'heavy' workload, whilst the other will be lighter. This is to help allow the professors to focus on creating new lessons.
--- Working in a specific staff team
Assistants will have to work in a specific staff team as part of their role. You can choose to help with others, of course, but one of them will be included in the job role. These staff teams vary per role. However, as an example, teams are things like "validation", "index", "errands", "lore", etc.
--- Moderate a couple of boards OOC
Every board on the site is moderated by a member of staff. As part of your role, you will be assigned a few boards that must be checked every two weeks, at most. This is OOC moderation for things like closing finished threads, making sure the word count is met, making sure people are staying within the PG-13 rating and so on.
--- You will also be responsible for a couple of 'ad-hoc' tasks.
The specific tasks depend on your role but are things like, running a specific event.
iNPC STAFF
The iNPC Staff team consists of 8 users who represent each of the international schools part of Hogwarts.io iNPCs: Durmstrang, Ilvermorny, Mahoutokoro, Koldovstoretz, Beauxbatons, Uagadou, Tenusa and Castelobruxo. This team was created to takeover the processing of iNPCs and to support the validations team. These users moderate their school forum as well. This role requires a new character to become an adult and is separate from their student account. This is also a permanent role. This role is equal to Professors, Prefects and Assistants in rank and simply plays another role. Therefore they answer to Admin Team [Head of Houses, Deputy and Headmaster].
HEAD OF HOUSE AND HEADMASTERS (ADMIN)
The admin team consists of the 4 Heads of House and the Headmaster. That makes this a team of 5 individuals who operate at the highest level of the site. These individuals oversee the entire site to make sure staff and site activity stays up, they work on system development essential for the site's growth, and they weigh in on site discussions all over. They have the ability to see all areas of site and discord, and thus bring knowledge from all areas to make informed decisions and to inform the user or staff base of knowledge that is needed and relevant. The entire admin team work to maintain the staff team at a high-functioning level. This team also have access to the admin control panel.
This is the "Game Master" account. Please do not owl this account, unless specified. This account is not moderated actively and therefore, you may not receive a response.
Contact a Head of House or the Headmaster if you need anything.
Official Staff Positions
Information Regarding What We Look for in staff
1. Activity. We are looking for active members. Activity is defined as more than posting daily in out of character forums, or roleplaying so this is hard to define in binary terms. A user that has 300 posts in the past week with 298 of these posts being in OC Chat or forum games is active but so isn't the user with 15 roleplay posts in the past month. We look back to see if a user has been active by looking at their post history. If you came back recently from a lengthy hiatus, you may want to consider waiting a few months before you apply to a role to demonstrate that you are active.
2. Discord. We are looking for players that are accessible. This means, we are really looking for an applicant that is not only on discord but actually uses discord. Discord is our primary means of communication as a team and part of our moderation responsibility is managing the discord.
3. Play Nice. We are looking for players that are not [a bad word]. If you have a history of poop-talking other members, bullying users or staff, or attempt to troll the discord or site, you are more likely to face disciplinary measures than be offered a staff position.
4. Age. We are looking for players that are mature. While this can be interpreted as 18+, we have on rare occasion considered users that are under 18 that have demonstrated great mental maturity. However, this is uncommon and we have to weigh the concern we have for discussion topics and the media we sometimes face unfiltered. Some roles are more 'front end' than other roles and therefore have a greater risk of exposure, so while mental maturity might be there, we have to consider biological maturity for obvious reasons.
5. Experience. Experience can be gained a number of ways. While Experience is not required for a staff role, again it places a great deal of weight on the applications we find experience in. Mentors and sport captains are a common way to get experience.
6. Reliability. This is showing that you can keep deadlines and work with a team. Sports and assisting in balls are ways that users have historically stood out because they need to post on time, have deadlines to meet and have to work with others.
7. Understanding the Site Rules. We look back and keep records of previous edit requests and rule infractions. Being ask to meet the 200 word count for instance is a common new-player issue and for extremely new roleplayers godmodding and metagaming. These infractions do not make a player a bad one, but they do indicate a lack of understanding. Often we check and ensure that there has not been any recent rule breaks. By continuing to roleplay and demonstrating (by not having new infractions) we can be assured that you are capable of upholding the rules with other users.
8. Tenure. While an applicant does not become automatically considered because they have been on site for 6 years and another overlooked because they have only been on the site for 6 months, tenure is a consideration. Often very new members need to show us who they are for a few months before they are considered for staff.
9. Application. Please remember that your application is your greatest advocate, your most vocal advertiser. If you place the minimum effort into your application, this demonstrates the effort and passion you have for the role. It also fails to give the voting staff an adequate picture of who you are as a potential peer and mod.
You will notice that hard numbers are not in place, this is because we have considered very new members (under 6 months) for staff without a history as a captain or mentor and we have knowingly admitted members to staff that are as young as 15. These are very rare instances and do not reflect community norms. To date we have not admitted a staff person that does not use Discord.
There is something about ambition, how it not only propels you but also defines you.
1. Activity. We are looking for active members. Activity is defined as more than posting daily in out of character forums, or roleplaying so this is hard to define in binary terms. A user that has 300 posts in the past week with 298 of these posts being in OC Chat or forum games is active but so isn't the user with 15 roleplay posts in the past month. We look back to see if a user has been active by looking at their post history. If you came back recently from a lengthy hiatus, you may want to consider waiting a few months before you apply to a role to demonstrate that you are active.
2. Discord. We are looking for players that are accessible. This means, we are really looking for an applicant that is not only on discord but actually uses discord. Discord is our primary means of communication as a team and part of our moderation responsibility is managing the discord.
3. Play Nice. We are looking for players that are not [a bad word]. If you have a history of poop-talking other members, bullying users or staff, or attempt to troll the discord or site, you are more likely to face disciplinary measures than be offered a staff position.
4. Age. We are looking for players that are mature. While this can be interpreted as 18+, we have on rare occasion considered users that are under 18 that have demonstrated great mental maturity. However, this is uncommon and we have to weigh the concern we have for discussion topics and the media we sometimes face unfiltered. Some roles are more 'front end' than other roles and therefore have a greater risk of exposure, so while mental maturity might be there, we have to consider biological maturity for obvious reasons.
5. Experience. Experience can be gained a number of ways. While Experience is not required for a staff role, again it places a great deal of weight on the applications we find experience in. Mentors and sport captains are a common way to get experience.
6. Reliability. This is showing that you can keep deadlines and work with a team. Sports and assisting in balls are ways that users have historically stood out because they need to post on time, have deadlines to meet and have to work with others.
7. Understanding the Site Rules. We look back and keep records of previous edit requests and rule infractions. Being ask to meet the 200 word count for instance is a common new-player issue and for extremely new roleplayers godmodding and metagaming. These infractions do not make a player a bad one, but they do indicate a lack of understanding. Often we check and ensure that there has not been any recent rule breaks. By continuing to roleplay and demonstrating (by not having new infractions) we can be assured that you are capable of upholding the rules with other users.
8. Tenure. While an applicant does not become automatically considered because they have been on site for 6 years and another overlooked because they have only been on the site for 6 months, tenure is a consideration. Often very new members need to show us who they are for a few months before they are considered for staff.
9. Application. Please remember that your application is your greatest advocate, your most vocal advertiser. If you place the minimum effort into your application, this demonstrates the effort and passion you have for the role. It also fails to give the voting staff an adequate picture of who you are as a potential peer and mod.
You will notice that hard numbers are not in place, this is because we have considered very new members (under 6 months) for staff without a history as a captain or mentor and we have knowingly admitted members to staff that are as young as 15. These are very rare instances and do not reflect community norms. To date we have not admitted a staff person that does not use Discord.
There is something about ambition, how it not only propels you but also defines you.